FOI/EIR 25/26-552-Procurement / Contract Information

Details of procurement processes

Received 23 February 2026

1. Using the 2024/25 financial year, what is the total annual expenditure of the organisation, and what percentage of this is considered 'influenceable' / 'addressable' spend by the procurement department? 

2, Do you have an in-house procurement function?

a. If yes, please provide details of the procurement structure, including the names of the roles. Please also provide the grade and pay bands of the structure. 

b. If yes, do you currently have any vacant roles? Or any roles being covered by agency / interim staff? If so, please detail the roles and how long they have been vacant, or covered by agency/interim staff. Please provide details of your total procurement budget for 2025/26 versus your actual spend position. 

c. If yes, do you provide procurement or contractual services to any other organisations? If so, please provide details of what organisations you provide services to. Please provide a copy of the contractual agreement in place and details of the contract value and contract expiry date.

d. If no, please provide details of who provides your procurement services, including the following 

i. Supplier name(s) 

ii. Scope of services 

iii. Contract value

iv. Contract start and end dates

3. Do you have a documented procurement strategy? If yes, please provide the latest version.

4. Do you currently undertake spend analysis? If yes, please provide details of frequency and approach taken. If not, please provide the date of the last time the spend was analysed.

5. When were your Contract Procedure Rules last reviewed?

6. How many procurement exercises did you conduct in the last financial year, broken down by below-threshold and above-threshold projects. 

7. What is your current procurement pipeline for the next 12 months? 

8. Do you track procurement KPIs (e.g., compliance rates, savings)? If yes, please provide the latest KPI report. 

9. Do you maintain a central contracts register? 

10. What procurement systems / e-Tendering system do you use? 

11. Have any internal or external audits been conducted on procurement or contract management in the last 3 years? If so, please provide copies of reports. If not, please provide the date of the last time an audit was carried out.

Responded 18 March 2026

1.All the spend data and the contract register is published on the Councils internet.

2. No

a. n/a

b. n/a

c. n/a

d. All Officers are responsible for their department’s procurement

3. No

4. This will be undertaken in the next financial year.

5. February 2025

6. 2 Above threshold and 20 below-threshold

7. All Pipeline notices will be published on find a tender

8. We are looking at KPIs for the new financial year

9. Yes

10. Pro-contract

11. There has been an annual internal audit for procurement for the past three years. Please search 'Audit Committee' on our website for further information.